What is a Payroll Profile?

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Qu’s payroll profiles enable the assignment of customized payroll rules to individual employees (for assigning the payroll profile to an employee see How do I Assign a Payroll Profile?). Custom settings for hourly and salaried employees, along with overtime and break calculations may be configured.

Access payroll profiles from within EI under “Payroll Profile” (located under Configuration). 

To configure a payroll profile, follow these steps:

  1. Navigate to the enterprise location of Enterprise Intelligence (EI)
  2. Under the configuration section, click on Payroll Profiles
  3. Click the plus sign to add a new payroll profile

 

General

Configure basic settings.

  1. Enter a profile description. We suggest naming this after the Employee Type. See Step 2
  2. Select a single Employee Type
    1. Hourly, with Overtime
    2. Hourly, no Overtime
    3. Salaried, with Overtime
    4. Salaried, no Overtime

Image 1 – General Settings

Overtime

Configure all applicable overtime rules.

  1. By default, weekly overtime applies. This means that employees may be paid at a different rate when working more than the overtime threshold.  (In many cases this is 40 hours)
  2. Enter the hour threshold for weekly overtime.
  3. Enter the overtime multiplier. The overtime multiplier is the pay multiple an employee receives once they reach the overtime hour threshold.
  4. In some states, daily overtime applies. There is a threshold per day at which the employee receives 1.5 times their base pay. That means, if an employee works more than a set number of hours in one day, they must be paid for daily overtime. Additionally, there is a second threshold per day at which they receive two times their base pay - double overtime.
  5. Enter the threshold at which daily overtime starts (required only if daily overtime is selected)
  6. Enter the threshold at which double overtime starts (optional).
  7. Enter the double overtime multiplier (optional). The double overtime multiplier is the pay multiple an employee receives once they reach the double overtime hour threshold (Normally two time pay?)

Image 2:  Overtime Calculation

The overtime threshold (“overtime starts after”) sets the number of hours that an employee must work before receiving overtime and may be categorized as daily or weekly overtime. The overtime multiplier is the number that is multiplied time an employee’s pay for hours accrued after reaching the overtime threshold.

Breaks

Configure the break types, e.g. paid, unpaid, or time entry reason, and related calculations:

  1. Choose one of the following break types:
    1. Paid – This option calculates break pay as paid time when reporting in labor.
      1. Set the maximum paid time when on break (in minutes) – the maximum amount of time that can be paid while on break
      2. Set the minimum time on break before paid (in minutes) – the amount of time that an employee must be on break before it qualifies as a paid break
  • Set the minimum work time for paid break eligibility (in minutes) – the amount of time that employee must work before they qualify for a paid break
  1. Unpaid – This option calculates any reported break time as unpaid.
  2. Depends on time entry reason – This option calculates break pay dependent upon the selected time entry reason.
    1. Navigate to Enterprise Configuration
    2. Click on the System Lookup tabs
  • Click on Time Entry Reasons
  1. Click on the plus sign to add the time entry reason and payment type (paid or unpaid)
  2. Click OK
  3. Click Save

Image 3:  Time Entry Reasons

 

  1. If mandatory breaks are required, configure when mandatory meal breaks should occur.
    1. First Mandatory break (in minutes)
      1. The time threshold after working a specified amount of time that an employee must take their first break
    2. Second Mandatory break (in minutes)
      1. The time threshold after working a specified amount of time that an employee must take their second break (based on the employee’s original clock in time).

Image 4: Breaks

Qu does not enforce mandatory breaks. Instead, there is a Meal Break Penalty report which customers can use to track employee breaks.

 

 

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