What is a Payroll Profile? (Next Gen)

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Qu’s payroll profiles enable the assignment of customized payroll rules to individual employees. Custom settings for hourly and salaried employees, along with overtime and break calculations may be configured.

To configure a payroll profile, follow these steps:

  1. Navigate to the Employee Groups and select the applicable employee group
  2. Scroll to Payroll Profiles at the bottom of the page
  3. Click Add Payroll Profile
  4. Type in an applicable name in the Search Items text box
  5. Click Create New Item
  6. Validate the title and click create item
  7. Review the setting below to configure the Payroll Profile

 

Type

  1. Select an Employee Type
    1. Hourly, with Overtime
    2. Hourly, no Overtime
    3. Salaried, with Overtime
    4. Salaried, no Overtime

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Image 1 – General Settings

Overtime

Configure all applicable overtime rules.

  1. By default, weekly overtime applies. This means that employees may be paid at a different rate when working more than the overtime threshold.  (In many cases this is 40 hours)
  2. Enter the hour threshold for Weekly Overtime Starts After.
  3. Enter the overtime multiplier. The overtime multiplier is the pay multiple an employee receives once they reach the overtime hour threshold (In most cases this is 1.5) .
  4. In some states, daily overtime applies. There is a threshold per day at which the employee receives overtime pay. That means, if an employee works more than a set number of hours in one day, they must be paid for daily overtime. Additionally, there is a second threshold per day at which they receive two times their base pay - double overtime.
  5. Enter the threshold at which daily overtime starts 
  6. Enter the threshold at which double overtime starts
  7. Enter the double overtime multiplier. The double overtime multiplier is the pay multiple an employee receives once they reach the double overtime hour threshold (Normally two time pay?)

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Image 2:  Overtime Calculation

The overtime threshold (“overtime starts after”) sets the number of hours that an employee must work before receiving overtime and may be categorized as daily or weekly overtime. The overtime multiplier is the number that is multiplied time an employee’s pay for hours accrued after reaching the overtime threshold.

Breaks

Configure the break types, paid or unpaid, and related calculations:

  1. Choose one of the following break types:
    1. Paid – This option calculates break pay as paid time when reporting in labor.
      1. Set the maximum paid time when on break (in minutes) – the maximum amount of time that can be paid while on break
      2. Set the minimum time on break before paid (in minutes) – the amount of time that an employee must be on break before it qualifies as a paid break
      3. Set the minimum work time for paid break eligibility (in minutes) – the amount of time that employee must work before they qualify for a paid break
  1. Unpaid – This option calculates any reported break time as unpaid.

 

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